Document Scanning

All types of document can be captured into the Electronic Document Management System (EDMS). Paper files can be scanned and retained on the system as an image of each page. It is also possible to use Optical Character Recognition (OCR) software to read the text from the scanned page and retain this also in the EDMS repository – its contents are then searchable.

Data from business applications, such as the corporate finance system, can be captured automatically from a print file. When, for example sales invoices are printed, the EDMS can automatically capture a copy of each invoice and retain it in the repository, so avoiding the need to print a second copy for the filing cabinet.

Documents can also be captured from desktop applications and retained in their native format. This can include emails, word processed documents, spreadsheets, drawings, digital photographs, video footage and audio files.